10 Free Reference Letter Formats for Use

Reference Letter Formats

Reference letters are written to make general assessments regarding the qualities, characteristics, and capabilities of a person. These letters are written to confirm details about a specific individual’s situation or circumstances. we have drafted 10 types of reference letter formats for your reference.

Reference letters are different from recommendation letters because reference letters are more general in nature and not addressed to a specific individual. These letters usually addressed as “To Whom It May Concern” or “Dear Sir/Madam”.

6 Types of Reference Letters

Reference letters are typically written on character, college program admission, and employment-related topics. These are general-purpose letters and are used in a wide variety of situations such as:

  • Reference letter is written to support the job application of a candidate because candidates often need references to support their resume.
  • If an interviewee is given a job offer then sometimes he/she needs to supply reference letter before signing of contract.
  • A student who applies for academic course also requires a reference letter to support his/her application.
  • Student applying for grant or scholarship will often require reference letters in order to support his/her request.
  • Organizations use reference letters as testimonies of their trustworthiness and ability to carry on a job.
  • Person who are seeking for tenancy also need to provide reference letter to prospective landlord in order to testify his/her good financial status. This letter can be written by former landlord for tenant.

Reference letter formats can be a better guideline for a person writing a reference letter. So we are providing you with 10 reference letter formats on different subjects.

These letters are designed following the formal format of reference letters. These letters can help you to better understand the placement of contents and length of letters. I recommend you to consult these letters as guidance only and draft your own letter as per your requirements.

10 Reference Letter Formats

  1. Academic Reference Letter
  2. Character Reference Letter
  3. Cover Letter Reference
  4. Reference Letter for Higher Studies
  5. Business Customer Reference Letter
  6. Nanny Reference Letter
  7. Reference Letter from a Doctor
  8. Reference Letter from Neighbor
  9. Employment Reference Letter
  10. General Reference Letter

Academic Reference Letter

Forbes T. Jarvis

University Registrar

Westbrook University, ME 12456

August 8, 2021

Diana E. Flora

XYZ Corporation

3938 Newton Street

Saint Cloud, MN 52255

Ref: Academic Reference Letter

Dear Ms. Diana E. Flora:

Fiona Hazel is a student of Westbrook University and she has been on the toppers list from her first year in college until her graduation. She is very intelligent and intellectual lady and with the reference of her skills and academic record I can confidently say that she is genuinely capable in any position that she is applying for in your office.

Ms. Hazel is also one of our student assistants in the institution administration office, so if you will require her to do some clerical and data encoding jobs then she will do it easily without much training and instructions.

As for her academic report, you can check her certified transcript of record that is attached in this letter. You can also contact me or visit my office anytime as you like.

Thank you.

Respectfully yours,

Forbes T. Jarvis

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Cover Letter Reference

Kevin T. Crispin

2150 Twin Willow Lane

Wilmington, NC 20123

August 8, 2021

Emmett A. Jerome

Global Incorporation,

1245 Hood Avenue

San Diego, CA 92121

Dear Mr. Jerome,

With reference to your ad in ABC Newspaper, I have come to know that your organization is looking for a seasoned music promoter who has the knowledge and authority to make things happen in showbiz. I want to offer my services for this purpose as I have reputation for hosting the most sought after artistes and making sure to organize programs as per agreement to everyone. I make sure to grab maximum attendees and fans through excellent marketing techniques.

My last show was for a Rocking Roll Group from the Caribbean island that had over 70 thousand people in attendance; we raised enough money and also save some amount for donation and it was well attended. I hope that we will meet and discuss how my expertise can benefit your organization and program.

Yours truly,

Kevin T. Crispin

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Reference Letter for Higher Studies

Respected Principal,

George Washington University,

2121 I Street, NW

Washington, DC 20052

(202) 994-1000

To whom it may concern,

I know Ms. Matilda Victoria from a master‘s program course straddling half a semester (which equals 15 credit points in the Swedish system, out of 60 for a full academic year), and from a current master thesis project that I supervise. The course is called “Ecological Dimensions” and deals with the context of environmental measurements and annotations. Environmental risk assessments methodology is essential for instance covered in the course. The course also includes an ordinary written examination.

The master‘s thesis of Ms. Matilda Victoria is a proportional study of the application of Environmental Impact Evaluation Tactic in developing and developed countries. The study is focused on a comparative between Sweden and Washington, Ms. Matilda Victoria’s home country.

I am very pleased to tell you that when Ms. Matilda Victoria took the course she completed her assignments willingly and accomplished the tasks well in time and with a very good result. She can quickly understand things and has an analytical approach to problems. She is also able to clearly present her result and handle also rather delicate situations in group work. I can without hesitation rank her among top 10% of students in these classes.

On personal level, I find Ms. Matilda Victoria as an extremely nice person who is easy to communicate with, and who has a friendly and very courteous manner. I would be happy to give further supporting comments if approached directly and give strong recommendation for further studies or work in this area.

Yours sincerely,


Students Welfare Association

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Business Customer Reference Letter

***Type this letter on the letterhead of organization***

Owner of ACE Private Ltd.

Swiss Branch

August 8, 2011

Kerry Grant,

22nd Side Street

897 Haywire North,


Dear Mr. Kerry,

I am writing this letter of reference in favor of Hoffmann-La Roche Pharmaceuticals who has been one of our very valued customers for the past 20 years. They are attributed in the line of their activities and it is my pleasure to recommend them as a company to do business with.

Besides doing business with Hoffmann-La Roche Pharmaceuticals for many years, I have personally known the president and founder of Hoffmann-La Roche Pharmaceuticals, Glenn Ralston, for more than 30 years. We were classmates and teammates at Oxford University in the late 1970s. After spending a long period of time with him, I am quite comfortable and confident in vouching for him as a great individual as well as a concerned and active citizen in this community.

As far as a company to do business with, Hoffmann-La Roche Pharmaceuticals is one of the best we have ever dealt with.

We wish them a good luck for a bright future.

Respectfully yours,

Michel Forbes

Marketing Manager

Signed under seal of SunShine Enterprises

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Nanny Reference Letter

Ulrica Violet,

5568, Lazuli Lane,

Truism, TY 372

August 8, 2021

Mrs. Kenway Joshua,

47294, Moppets Lane,

Hurth, NK 39434


Dear Madam,

I am writing this letter to refer you a trustable nanny. I am doing so with all sense of honesty and seriousness. It is with the reference of our previous communication, you had earlier given me the task of finding you the finest of nannies and I hope you will remember that. I am pleased to tell you that I have found one.

The person in question is Mrs. Helena Richard, a nanny of impeccable character. Until last year before we relocated, Mrs. Helena was our own nanny. I have inquired from her and luckily she is free at the moment and will be thrilled to work with you. You can reach her on: 123-456-7890

Yours sincerely,

Ulrica Violet.

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Reference Letter from a Doctor

Human Resource Manager,

Curvy Technologies,

Sunny Hills,


Respected Sir,

This is in reference to the candidate Mr. Humphrey David to whom you have sent for general medical test for the purpose of employment in your company. I would like to let you know that the candidate is physically and mentally fit and sound. He had passed all medical tests conducted by us. We have tested his blood samples for general blood analysis and found negative results for any Diabetes, viral or bacterial infections, T.B etc. We have also taken his other tests like ECG, Blood Pressure and his height and weight, for which the reading has come normal.

We are done with other necessary tests that are required and found everything is normal. From all the reports, I finally refer that medically this candidate is good in health and can join this position.

Thanking you,

Yours faithfully,

Dr. Natalie Karin,

MBBS, FRCS (London),

M.S., General Surgeon,

King’s College Hospital,

Denmark Hills

Reference Letter from Neighbor

Officer in charge,

Financial Assistance Office

Arizona, USA

To Whom It May Concern:

This is to inform you that Mr. Kimball Leroy has established his proof of residence. I have known Mr. Kimball as a neighbor for the past ten years. He is resident in the fifth street # 58 here in the village, Happy Homes Village, Arizona, USA. During his ten years of tenure, he had been a very nice and kind neighbor. He is the one of the residents who reacts positively and promptly in case of any mishap or trouble.

He does not have any bad records of belligerent with our neighbors. He ever never creates any kind of trouble in the village. He is also one of the officers in our village who has been very helpful and supportive to all the programs and social services that were usually conducted to assist neighbors. He also has a very good and worthwhile job as both a professor and an online freelance writer.

I believe that these things are good enough to refer him for requesting loan in your first-class organization.

Thank you.

Yours truly,

Edward Hooks,

Government Administrative Officer,

Arizona, USA

Employment Reference Letter

This Employment Reference Letter is much used letter in our daily life communications.

Kingston Hugo,

Global Commercial Bank,

654321-2341 Wall Street,

New Orleans

August 8, 2021

Dear Mr. Kingston,

To Whom It May Concern:

It is with great privilege that I write to you in recommendation of Leslie Jason. I am Leslie’s direct supervisor. I found him a pleasant, generous person who is never afraid to take on a challenging task. He is one of our most dedicated employees.

Leslie is an independent, self directed person who is able to communicate effectively and meet even the most demanding challenges. During his three year tenure here, he set an unprecedented record in portfolio growth. Leslie’s stock picks averaged returns 500% higher than the S&P, much to our competitors’ dismay.

We pride ourselves on our corporate values and close knit community, and in this area he truly shines. Leslie, along with his father George, has organized many family picnics complete with story telling and live music. Leslie is not only gifted in his uncanny ability to foresee growth opportunities, he is also a very talented musician!

Though we are all deeply disappointed to lose Leslie, I highly recommend him for employment with your organization. He is a team player, a great person and an absolute financial genius.

Best Regards,

Timothy Quade

General Reference Letter

This General Reference Letter is much used letter in our daily life communications.

Mr. Sinclair Quincy,

Inner Trade Financial Corporation,

Idaho, USA.

To Whom It May Concern:

I am writing this for general references that you will need about Mr. Sheridan Thomas who applied for the position of Financial Manager in your office. I want to inform you that Mr. Sheridan has worked in my accounting firm as financial consultant for five years. He has an excellent working background with our organization. He has excellent skills and knowledge in analyzing financial situations in the market and he is also good in judgment about financial strategies that a financial corporation should practice.

I believe that he can be excellent in the position the he applied for not only because of his skills and knowledge but also because of his very responsible attitude. He is very hard working and dedicated employee. I hope he will be a valuable asset for your organization.

Thank you.

Sincerely yours,

Ms. Faustino Peter

Senior Financial Consultant,

A&G Accounting Firm


We hope these reference letter formats will be helpful for you. Please inform us about your feedback so that we can do our best to help you. Keep visiting Bulletreports for more samples of reports, lettersLove Letters, proposals, applications, and notes to help you in your personal and professional life. 

10 Free Reference Letter Formats for Use
10 Free Reference Letter Formats for Use
10 Free Reference Letter Formats for Use

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